Approving hours and sending them to payroll

Your crew’s hours are already in the product — logged against jobs and costed at each person’s rate, which is what makes the margin figure true. What they were not doing was getting anybody paid.

Every Friday somebody opens the time entries list, filters by person, adds up a week and types it into the payroll provider. This is the last step.

Set your pay period

Your business chooses how it pays, under your settings:

• Weekly, from a given weekday.
• Every two weeks, from a date.
• Twice a month.
• Monthly.

Everything else on this page follows from that choice.

Review a period

Timesheets shows one period at a time: each person with hours in it, their total, and the entries behind it.

Open somebody’s total and you see what it is made of — which jobs, which days, what was billable. If something looks wrong, it is one click to the entry rather than a conversation.

Approve it

Approving a person’s timesheet marks that period reviewed. It is the record that somebody looked before the money went out, which is the whole point of an approval step.

Export for payroll

Export the approved period as a file your payroll provider can take, so the last step is an upload rather than a calculator and a keyboard.

What approval does not change

Approving hours does not change what they cost a job. The costing has been using them all along, at the rate each entry carried when it was logged — see Time tracking.

Approval is about paying people. The job costing was already true.