Who has which van today

A shop with three vans and a backhoe has a question every morning: who has what today. It gets asked at the same moment as “who is on which job”, answered on the same whiteboard, and then lost — so when a client rings about a van blocking their drive, somebody makes a phone call.

This records that decision.

Catalog the gear worth tracking

Under Equipment, list the things whose location is worth knowing — vans, trucks, trailers, the big machines. Not every hand tool; the test is whether you would ever ring somebody to ask where it is.

Give it out for the day

Assign a piece of equipment to somebody for a day or part of one. It then shows on the day board lane beside their work, so who has what and who is where are one screen rather than two.

Let the crew see what they have

A crew member sees what they were given on their own phone, alongside their jobs. Nobody has to remember which van they were told to take at seven in the morning.

Tie a trip to the vehicle that drove it

A mileage trip can name the vehicle. That turns your mileage log from a list of distances into something you can read per vehicle — useful at tax time and more useful when you are deciding whether a van is worth keeping. See Mileage.

What this is not

This is your own equipment. The furnace at a customer’s house is a unit and belongs to them — see Units at a client’s property.

For what a piece of equipment costs you to run, what it is due for, and its readings, see Equipment readings, service and cost.